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When transport companies rely heavily on their company cars, the trip registrations can quickly feel like a time-consuming burden. But a digital travel log saves you all this hassle, allowing your drivers to focus on what they do best.
In the picturesque landscapes of the countryside, businesses face unique challenges that differ from their urban counterparts. One such challenge is the employees’ need to commute using their company vehicles. This requires careful documentation to comply with tax regulations and to operate in an efficient way – and that’s where digital travel logs come in.
Confident compliance
In many countries, tax regulations need to include detailed recording of vehicle usage that differentiates between business and personal travel. If companies fail to do this, it can result in hefty fines and unnecessary complications during tax audits.
Digital travel logs automate this process and make sure your reports are correct during tax audits thanks to the GPS data that records every trip the moment they happen. You’ll automatically follow legal requirements and provide a transparent overview of vehicle usage. This is a huge advantage for rural businesses relying heavily on transportation.
How Kjell Trandem benefits from a digital travel log
Kjell Trandem AS is a Norwegian plumbing company that uses a digital travel log in their 12-car fleet.
– We’re very happy with our travel log, says Ida Kraft. It’s helpful when we need to report all private trips made with the company car to the Tax Agency. We save a lot of time by only having to log on once a month instead of doing things manually several times a day.
Effortless efficiency
Companies in remote areas depend much more on company cars than those working within cities. This makes managing a fleet a difficult task, and it’s easy to make errors which can disrupt the operations. Digital travel logs simplify this aspect by offering real-time tracking and management of each vehicle. You can use it to monitor driving patterns, optimize routes and ensure that vehicles are being used efficiently. This in turn will lead to both reduced fuel costs and maintenance expenses.
Tactical time saver
The most compelling advantage of digital travel logs is the amount of time they save. Traditional trip registration methods require employees to manually log each journey every day. This becomes a repetitive and time-consuming task that adds very little value to their workday. This process is fully automated when using a digital log. Instead of registering for trips every day, it’s all done automatically, and you get a comprehensive report each month that can be reviewed and approved with just a few clicks.
On average, using a digital travel log can save anywhere from 30 minutes to several hours per week per driver, depending on the frequency of trips and the complexity of the current manual logging process.
Erasing errors
Humans are not perfect and may occasionally register their trips incorrectly. Digital travel logs do not. They minimize the risk of human error and gives you consistently reliable and precise data. The logs can also offer insights into travel patterns and vehicle performance, helping companies make informed decisions about their management strategies.
Interested in learning more about the benefits of having a digital travel log? Click here to learn more about GSFleets own travel log offer.
